20 Nov How To Improve Workplace Productivity?
Productivity in the workplace denotes how effectively and efficiently employees attain their targets set out for them. Employee productivity should not always be judged by the quantity of work done, rather the quality of work done.
For a business, an increase in employee productivity proves to be very beneficial. That is why business owners thrive to make the most of their employees. The definition of productivity varies from business to business, depending on its type.
Here are a few tips to ensure you make the most of your employees by keeping their productivity to the maximum.
The biggest factor in bringing efficiency is prioritizing your tasks as per the urgency and importance of work. One should be flexible to adapt to changes in working behavior as the demands of a business are never constant.
Staff members can be encouraged to schedule their tasks as per short-term and long-term priorities. In fact, the best way could be to provide each employee with a task plan and encouraging them to complete it by day end. This will ensure achieving daily targets and efficient working.
DISTRACTIONS TO BE REDUCED
Social media may be considered a big distraction, but it won’t be appropriate to practice a no-phone policy. Employees use social media for building professional connections, taking a mental break, and just passing time sometimes.
The company must try to keep their staff occupied and focused, along with a personal breathing space. Getting strict rules against social media can be a serious morale killer. Further, it may project that you don’t trust your workers.
Instead, give them regular breaks when they can freely check their handsets and encourage them to avoid phones while working. Thus, the time spent on the desks must be for productivity only.
WORKPLACE CONDITIONS MUST BE IMPROVED
Sometimes surprise factors in the workplace have a bigger impact on workforce productivity. It may sound weird but office ambiance plays a significant role in increasing productivity.
Quicks tips on enriching the office design:
- As per research, working efficiency increases by 15% with potted plants.
- During office hours, use natural lighting as much as possible.
- Even the wall colors impact creativity among employees.
- A messy place can make anyone feel stressed out. A minimalistic and tidy office prevents distraction and makes it smooth to work for the staff.
- Scents are also important. An office must always smell fresh and nice. For instance, to de-stress the employees use citrus fragrance while to refresh senses use peppermint scents.
- Optimal lighting in the workplace reduces eye strain.
- Air-conditioning and heating systems must be moderate as per the season.
EQUIP EMPLOYEES WITH THE RIGHT TOOLS
The right software should be provided to employees to increase business efficiency. Arming them with good tools only can make their work comfortable and streamlined.
Few tools are listed below for the workplace:
- Zoho Creator is typically used for maintaining a database.
- Wunderlist or Todoist for preparing daily agendas and To-do list.
- Clockify for time management and tracking.
- Helpscout or Zendesk for engagement in customer service.
- An optimalSlack or Skype for communication on chatting.
- Asana, Zenkit, or Basecamp for appointing and managing tasks.
Apps should be selected in a mindful way. Cheaper tools should not be preferred first because they may have fewer features. Ultimately, it will put twice the effort of employees to complete the same task. Thus, wise decisions must be taken.
ENHANCING EMPLOYEE TRAINING & SKILLS
The company hires raw manpower with different skills but those skills need to be polished from time to time to enrich productivity. To serve this purpose, training is really important on a regular basis.
Few quick tips on employee training are listed below:
– Let the staff learn at their own pace: Employees should be given time to grasp new learnings. Because they are not machines who can stick to new concepts in a rush. Thus, they must be given ample time to experiment with their latest skills at their own pace.
– Specialized software can be used: Management applications like TalentMS or Lynda provides a range of useful courses. Learning through them will let the employees gain new skills and master old ones. Moreover, employees’ progress can also be tracked with analytics offered by these tools.
– Hands-on training: The employees must be given the opportunity to direct try out particular training tasks. In this trial and tested way, they will end up having a rich learning experience.
STOP CONTROLLING START LIBERATING
In many organizations, pinpointing minute details of work done by the staff is very common. Micromanaging is not feasibly good for both employees as well as employers.
Further, around 85% of workers feel nervous and demoralized by constant supervision. Thus, by losing confidence in their skills they ultimately perform below par.
Below pointers can be practiced instead:
– Clearing requirements and expectations: The reporting manager can make his requirements and expectations of tasks crystal clear while delegating work to employees. Even guidelines can be given to perform a specific task. Thus, if the goal is clear then micromanaging is not required.
– Give them space to work after task delegates: The employees must feel relaxed to do their job in their own space and pace.
SCHEDULES MUST BE FLEXIBLE
Everyone is different. A 9 to 5 job may not be the best productive hours for some. The ultimate goal is to get the work done in a specific time limit, whatsoever the timings are.
– Remote work must be allowed: Even statistics prove that 70% of the workforce believe their productivity increases outside office premises. And in fact, 50% of employees desire to have this opportunity. The profiles that can be eligible for remote work must be shortlisted. They must be defined with Login instructions, working hours, and specific response time.
– Flexible work hours: A continuous 8-hour shift proves tiresome for anyone. An apt break for 2 hours must be provided in the whole day schedule to let the staff rejuvenate. This way they will get back to work with more energy.
SELF-CARE OF EMPLOYEES MUST BE ENCOURAGED
At the first stage, the employees must be encouraged to take care of themselves. In the second stage, they will automatically take care of their work with a carefree mind.
– Accomplishments must be recognized: Instead of only criticizing, employees must also be appreciated when they achieve their targets. Everyone likes the fact that their hard work paid. This will lead to self-motivation to perform better always. Also, it will prevent turnover.
– Practise fun activities & Self-care courses: Meditation campaigns & Fun activities can be practiced on a timely basis. This will ultimately help in stress relief and staff will feel better.
– Health insurance benefits: The staff must be fully informed about the health benefits offered by the company. They must have access to vaccinations, full-body checkups, etc.
STAFF MEETINGS MUST BE OPTIMIZED
Meetings must be avoided if there is not a dire need. Many meetings end up in unproductive discussions. It is a loss of both money and time.
- The time of the meeting must be kept short only to cover the main highlights.
- The frequency of meetings per day/week/month must be reduced.
- Group Emails must be used instead of precise and faster means of communication.
- Only those who are required in the meeting must be called out, instead of the whole team.
To sum up, employee productivity is directly proportional to a happy and profitable business. Moreover, both the company and employee interests must be equally looked after to enhance overall productivity.